Outlook 2016 for Mac includes a new feature called one-click archiving. This feature allows you to quickly move an item from your Inbox or another folder to an archive folder. An archived item (or items) remains accessible, but doesn't clutter your Inbox.
Nov 27, 2018 In this article, you will find the instructions on how to archive mailbox data in Outlook 2011 and Outlook 2016 for Mac. Archiving is available when you enable the rule which is set up and run in your mailbox. The Archiving rule will help you move the data from the server to a folder on your computer to reduce the mailbox size. There is one issue however - as my inbox became very large, I have applied Archive solution on Exchange with retention policy to move older than two years messages to Archive and delete them from inbox. It works, but I cannot see archive mailboxes under Mac OS Mail client. They are visible on Outlook, OWA, but not on Mac, iPad or iPhone. Jan 06, 2015 Entourage Email Archive X (EEAX) is a utility for archiving emails and attachments you have received or sent using Microsoft Entourage in Mac OS X. EEAX can archive your emails in seven different ways with further sub-options. Emails backed up and restored One of the features of EEAX is archiving emails in native Entourage file format. The files with.eml.
Archive messages with a single click
You can archive messages in any of the email accounts that you've connected to Outlook 2016 for Mac. These include Exchange (version 2016 and later), Office 365, Outlook.com, Hotmail, iCloud, Google, and Yahoo!
Choose one or more messages in your folder to archive.
On the ribbon, choose Archive.
As soon as you choose Archive, messages are immediately moved to the archive folder you've specified. If you archive a message by mistake, go to the archive folder and move the message back to your Inbox.
First time using the archive?
If you haven't previously set up an archive folder for an email account, you'll get this prompt:
Choose one of the following:
- Archive emails in Mail on Mac. You can store email messages in an Archive mailbox—for example, to quickly find them later when you’re ready to take action. Open Mail for me. In the Mail app on your Mac, select one or more messages.
- Archive messages with a single click. You can archive messages in any of the email accounts that you've connected to Outlook 2016 for Mac. These include Exchange (version 2016 and later), Office 365, Outlook.com, Hotmail, iCloud, Google, and Yahoo! Choose one or more messages in your folder to archive.
Continue. A new folder will appear in your folder list for that email account. You'll have to repeat this process to create an archive folder for each of your email accounts. The folder will be called Archive for Office 365, Outlook.com, Hotmail, iCloud, Google, and Yahoo! accounts. The archive folder for Gmail is called All Mail.
Choose another folder. Select any of your existing folders for the archive.
See Also
Email Archive Appliance
It is not looking promising, http://www.officeformac.com/ms/ProductForums/Outlook/1032. Seem good old M$ has done it again.
In the past I have exported or dropped and dragged messages from Entourage, then deleted the message from my mail. You can also drag them back in if you need.
Free Email Archive
I would set up a folder in my email, move all the messages I want to archive into this folder, then create a folder on my hard drive and drag the email folder into it. This will copy all the emails into the hard drive folder and then delete the folder from Outlook. I would image you can use the export feature to accomplish a similar thing.